How to Hire Caterers For Your Party At Home?

How to hire caterers for your party at home? Most people have asked themselves this. For any kind of catered party, you will need to be sure of the quality and professionalism of the catering staff you hire. This is by far the most challenging part of the process.

Here are some tips to keep in mind when looking for a caterer:

How to Hire Caterers – Tip #1

Always ask for references. If they are any good or bad, someone has used them before. It’s always best to rely on experiences of others. Be sure to discuss the training and experience of the catering staff. Is it sufficient for your event?

How to Hire Caterers – Tip #2

Paperwork is important such as insurance, health permits and correct licenses for applying their work to your event. This is crucial for any issues that may go wrong, which tends to happen a lot. If you are hiring them for an outsourced venue, check if they are familiar with the working procedures at said place.

How to Hire Caterers – Tip #3

Deciding how formal your event will be is crucial to your success. What kind of affair will it be? Is it a sit-down affair where guests are served or a buffet style? Asking your self these questions will be crucial to your caterers. Without this, you will be shooting arrows in the dark, figuratively.

How to Hire Caterers – Tip #4

Budget – this is by far the biggest stumbling block most people have. Do you want to make a good impression and have a caterer do this or do it yourself?

Informing them of your budget, depending on the situation – may be best. You will be surprised to learn how much has to come out of your catering budget. It is important to note that not all caterers do everything, some will provide everything. You need to be sure what you are getting for your money. Use the list below as a guideline.

  • food costs
  • crockery
  • cutlery hire
  • drinks
  • corkage
  • cake-cutting
  • service fee
  • table decorations
  • bartender
  • set-up
  • clear away services
How to Hire Caterers – Tip #5

An important question to ask your self is – how many staff does your party require? What is the ratio of guests to wait staff? Will be there be a head staff member you can go to on the night if there are any issues? Knowing how they will dress and if you have special attire is also very important to your success. This will be crucial in cases of a theme party.

How to Hire Caterers – Tip #6

Nowadays, every second person is either vegan, eating only organic, vegetarian or gluten free products. Don’t forget allergies! Can they be accommodated? You have to make sure you get this information to your caterer, as there is no shortage of people who have to deal with this now on a regular basis. Relaying this information to them is crucial. Once you have got that all figured out, do not forget to:

  • Ask the caterer for a schedule of events for the reception
  • What courses will be served?
  • How long between each course?
  • Can your guests with special dietary needs be accommodated?
How to Hire Caterers – Tip #7

Reading the contract *sigh* – I feel your pain. This is what you have to make sure what’s included so you don’t run into any surprises later.  Note that this does really depend on your type of event. The basics include:

  • breakdown of all costs
  • amount per head indicated
  • equipment rentals that they will supply i.e. table decor, crockery, tables and chairs
  • overtime rates
  • cancellation policy

Going through this list will ensure you don’t run into any nasty surprises.

How to Hire Caterers – Tip #8

Make sure everyone is happy, including whom you employ. Don’t leave any service or cost unclear. The contracts and agreements have to be in written form, and clear from the get-go.

This should help you in your quest on how to hire caterers.


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